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Planning a Company Picnic: A Checklist to a Successful Event

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entertainers for company picnicA company picnic can be an afternoon with the family enjoying great food and entertainment. An evening out with your significant other that makes your efforts at work feel appreciated. An afternoon off of work celebrating a year of reaching vital milestones. Your company picnic can be any of the above if you check off the boxes on your company picnic planning checklist.

Goal

An event without a goal is an event without direction. Your company picnic goal dictates many decisions: activities, entertainment, favors, etc. For example, if team building is the event goal, choose entertainment and activities that align with the goal. Before you start choosing the venue or décor, or start planning the menu, choose a goal as a foundation for your company picnic planning.

Guest List

A guest list gives you more than a number; it also gives a general demographic that steers event choices. Frankly, it’s a list with a lot of clout in the process. The number and demographic of guests plays a large role in choosing the venue and entertainment, and setting the menu. For a company picnic planned for employees and their families, choose a family-friendly venue that can fit all the guests and schedule activities for adults and kids.

Budget

Event planning is not a sprint, it’s a marathon. Plan a budget that can get you to the finish line; allocate accordingly for large-budget items, such as the venue and food, and make sure there is enough included for big impact items, such as entertainment and favors.

Venue

If you have a choice of venue, use your goal and demographic to select a venue that draws a crowd. Choose a venue in a location that is convenient for your guests and fits the desired atmosphere of the company picnic. For a company picnic with a country fair theme, search for a venue with enough space for the right entertainers (contact us for quality, reliable themed entertainers for your picnic). If there are any specific event needs (i.e. handicap accessibility, staffing, A/V, kitchen), add those factors to the company picnic venue checklist.

Entertainment

vintage entertainer serving foodOnce you have all the major details confirmed (the who and where), now it’s time to book the main stage entertainment OR the entertainers that make the atmosphere. To find the right, reliable entertainers that fit with your company picnic atmosphere, contact a professional who can recommend and coordinate the right professionals perfect for an enjoyable event.

Food

The right menu can reinforce a company picnic atmosphere. In the case of a country fair theme, food stations with cotton candy, popcorn, and other treats can be a big hit with picnic guests. Add entertainers who can serve the right company picnic menu and you’ve got a dynamic event atmosphere that guests’ll remember well after the end of the company picnic.

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